Project Repository

Maximize your project resources and success potential with a simple and reliable data exchange system that will save your team money and time.

A great deal of careful planning, organizing, securing, and managing of resources is required in order for project managers to meet predefined objectives within specific scope, time, and budget constraints. Huge volumes of detailed data must be prepared for each project, including project plans, scope reports, schedules, work breakdown structure charts, project network graphs, activity network diagrams, and continuous progress analysis reports.

These documents map out the strategy and identify team members and their roles. They are also used to determine and delineate resources needed, necessary tasks and their duration and interdependency, slack time, and total project cost. Throughout the life of each project, all this data must remain in constant circulation among all the stakeholders in order to keep everyone on target and in sync.

What ftopia offers you


Stakeholders have direct access to real-time information from anywhere at any time. Data rooms are accessible from any device with an Internet connection.

Effective Collaboration

Quickly share the latest information with stakeholders and keep everyone on the same page with automatic versioning and user-activity monitoring.

Keep it Simple

You don’t need a dedicated computer to manage files. There’s no hardware or software to purchase, and nothing to install or setup. ftopia’s intuitive Web interface is a breeze to use.


Stay within budget with the secure and reliable data exchange system that helps keep costs down. A single obligation-free subscription is all you need for all your data rooms.

Given the volume and importance of the data surrounding each project with strict time and budget constraints that must be adhered to, an effective means for managing the data and quickly circulating it among all the involved parties is essential. But a project manager needs more time- and cost-efficiency and overall reliability than what traditional methods have to offer. A single piece of information falling through the cracks is all it takes to bog down the system or even throw it completely off track.

The Challenges with Traditional Systems

Email Attachments

  • File size limits and server rejection/delivery failure issues
  • Confidentiality risks and poor security
  • Inability to sort multiple revisions of documents circulating among numerous parties creates file clutter and leads to costly mistakes

FTP Sites

  • Costly to operate and overly complex for non-technical users – IT staff support required for account setup, standard tasks, and frequent maintenance
  • Firewall policies/IT network restrictions, delivery failure issues, and slow downloads
  • Confidentiality risks and poor security

Network File Servers

  • Costly to operate – requires hardware purchase and IT staff support for installation, setup, and ongoing maintenance
  • Limited to internal use
  • Confidentiality risks

Document Management Systems (DMS)

  • Costly to purchase, install, setup, and run
  • Overly complex for casual and external users
  • Confidentiality risks

Bump up the speed and reliability of your project’s information management system while keeping costs down! Organize all your files in ftopia’s secure and user-friendly collaborative online data rooms which can be compartmentalized for each project. Just one affordable account gets you all the rooms you need without anything to purchase, install, or setup.

Quickly exchange files of any type or size with all your internal and external stakeholders simply by entering their email addresses and granting them room access. Project files are accessible 24/7 from any Internet device. Any content additions and changes post immediately, and room members receive automatic email notifications. The versioning feature sorts all the revisions of each document and detailed user-activity reports monitor the communication flow. ftopia’s solution keeps everyone on the same page and increases productivity without impacting your budget.

Everything you need with one simple solution

  • Access to real-time information around the clock and around the globe from any computer, phone, or other device with an Internet connection
  • Quick internal and external exchanging system for files of any size or type without the need for a dedicated computer to manage them
  • Ease of use with an intuitive interface, file synchronizing features, and the ability to view files directly from Web browsers without downloading them
  • Savings with one affordable and obligation-free account that provides all the data rooms you need without anything to purchase, install, or setup
  • Control over information flow with automatic sorting of multiple-revision documents, user-activity reports, email notifications regarding room content changes, and assignment of level and duration of access to each file for each person
  • Branding capabilities with rooms you can customize by adding company logos and information
  • Safety and confidentiality with state-of-the-art security features including data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure