IT Department

Empower company personnel to quickly and safely exchange information with internal and external stakeholders without impacting your investment budgets or operations.

The ability to communicate effectively is the backbone of any business. Huge volumes of information flow in and out of every department every day, traveling from finance to research and development, to production, to marketing, to sales, and so on. Most modern organizations also routinely collaborate with external partners and customers. Companies depend on their IT teams to make sure the information flow is smooth by enabling quick, simple, and secure – yet cost-effective – file exchange systems for all the stakeholders.

What ftopia offers you

Boost Collaboration

Enable business users to share unstructured information with remote employees, customers and partners.

State-of-the-Art Security

Content is fully protected within an SAS 70 Type II-certified infrastructure. Data encryption, intrusion prevention, automatic data redundancy, and access-rights management ensure safety and confidentiality.

Free up your time

No change to your infrastructure, ftopia is a SaaS solution that you can enable in a few minutes, without installation nor integration.

Opex, not Capex

Keep your investment budget for servicing your core business. ftopia is affordable and its capacities can be upgraded or downgraded on-demand.

Aswat Telecom & Media

Aswat Telecom & Media is a technology consultancy and integration specialist in the areas of e-learning and VoIP services. Based in Dubai and operating throughout the Middle East, Aswat teams are highly mobile, both commercially and in the implementation of technological systems.

With many of its team members and clients located afar, Aswat depends on the ability to obtain and exchange data from anywhere. With ftopia’s solution, sales teams and project managers have a simple and secure means to access valuable resources without any costly investments.

With ftopia, our teams have safe access to their document repositories from anywhere.

Many companies invest in network file servers for internal content sharing, but they are costly to operate and they lock out the rest of the world from their systems. With the increasing need for businesses to communicate regularly with external parties, IT managers must find ways to expand their companies’ content exchange systems accordingly. Traditional options however don’t measure up to company standards.

The Challenges with Traditional Systems

Email Attachments

  • File size limits and server rejection/delivery failure issues
  • Confidentiality risks and poor security
  • Inability to sort multiple revisions of documents circulating among numerous parties creates file clutter and leads to costly mistakes

FTP Sites

  • Costly to operate and overly complex for non-technical users – IT staff support required for account setup, standard tasks, and frequent maintenance
  • Firewall policies/IT network restrictions, delivery failure issues, and slow downloads
  • Confidentiality risks and poor security

Network File Servers

  • Costly to operate – requires hardware purchase and IT staff support for installation, setup, and ongoing maintenance
  • Limited to internal use
  • Confidentiality risks

Document Management Systems (DMS) and Enterprise Content Management (ECM)

  • Costly to purchase, install, setup, and run
  • Overly complex for casual and external users
  • Confidentiality risks

Customer Portal or Extranet

  • Custom-made and very expensive to develop and maintain
  • Lack of flexibility required for serving projects with small teams and limited periods of time

With ftopia’s cost-effective and user-friendly online collaborating service, there’s no hardware or software to purchase, and there’s no installation or setup required. A single account is all you need to create as many data rooms as you need for each department where staff can quickly and easily exchange files internally and externally without IT assistance. They simply upload files to their rooms, grant access to whomever they choose, and they’re done!

Meanwhile, state-of-the-art security features keep all company content completely safe. ftopia’s solution frees up your valuable time and preserves your investment budget for your core business’ information systems.

Everything you need with one simple solution

  • Access to real-time information around the clock and around the globe from any computer, phone, or other device with an Internet connection
  • Quick internal and external exchanging system for files of any size or type without the need for a dedicated computer to manage them
  • Ease of use with an intuitive interface, file synchronizing features, and the ability to view files directly from Web browsers without downloading them
  • Savings with one affordable and obligation-free account that provides all the data rooms you need without anything to purchase, install, or setup
  • Control over information flow with automatic sorting of multiple-revision documents, user-activity reports, email notifications regarding room content changes, and assignment of level and duration of access to each file for each person
  • Branding capabilities with rooms you can customize by adding company logos and information
  • Safety and confidentiality with state-of-the-art security features including data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure