Administration, Finance

Easily share your financial, administrative, and legal documents with your staff and contractors while maintaining security and confidentiality of sensitive information.

Record confidentiality and accessibility is a tough mix to achieve…yet necessary for the day-to-day functions of a corporation’s administration and finance department. A chief financial officer’s area of responsibility is very complex, as he or she is the director of all aspects of a corporation’s financial operations, including bookkeeping and reporting, economic forecasting, investments, risk management, mergers and acquisitions, departmental funding, employee pay scales and benefits…and so forth.

Many important operations and decisions are based around the data that the administration and finance department generates. A quick and constant flow of sensitive information therefore must be maintained and meanwhile protected when a CFO and his or her team work with accountants, lawyers, human resources managers, board members, and all other stakeholders of the company.

What ftopia offers you

Effective Collaboration

Quickly share real-time information with stakeholders and keep everyone on the same page with automatic versioning. Monitor and improve the communication flow with user-activity reports.

Confidentiality

Only authorized persons have access to your files. You always maintain control over your content by determining the level and duration of access to each file for each user.

State-of-the-Art Security

Data is fully protected within an SAS 70 Type II-certified infrastructure. Data encryption, intrusion prevention, automatic data redundancy, and access-rights management ensure safety of content.

Cost-Effective

Stay within budget with the reliable and easy-to-use data exchange system that helps keep costs down. A single subscription is all you need for all your data rooms. Terms are month-to-month with no commitment necessary.

TravelHorizon

TravelHorizon is a travel agency and concierge service based in Europe which strives to provide its customers with the largest and most competitive choices in logding and locale for tourists and ski-vacationers. The group faced challenges with control over the flow of information between many parties during a fundraising project for which huge volumes of data were circulated.

With ftopia’s solution, TravelHorizon was able to quickly and efficiently manage the flow. Upon their success in achieving a safe and secure data exchange system, the group decided to adopt ftopia’s services for data exchange with all their partners.

ftopia’s user-friendly environment allows us to exchange files amongst each other without having to involve IT services.

Because a company’s soundness also relies on the timely circulation of such a great deal of sensitive information between many parties, a safe and reliable way to share it is crucial. Even tighter security is required for mobilizing the legal documentation of major transactions such as mergers and acquisitions and fundraising. However, the various traditional means of data transmission are unsuited for such standards.

The Challenges with Traditional Systems

Email Attachments

  • File size limits and server rejection/delivery failure issues
  • Confidentiality risks and poor security
  • Inability to sort multiple revisions of documents circulating among numerous parties creates file clutter and leads to costly mistakes

FTP Sites

  • Costly to operate and overly complex for non-technical users – IT staff support required for account setup, standard tasks, and frequent maintenance
  • Firewall policies/IT network restrictions, delivery failure issues, and slow downloads
  • Confidentiality risks and poor security

Network File Servers

  • Costly to operate – requires hardware purchase and IT staff support for installation, setup, and ongoing maintenance
  • Limited to internal use
  • Confidentiality risks

Document Management Systems (DMS)

  • Costly to purchase, install, setup, and run
  • Overly complex for casual and external users
  • Confidentiality risks

ftopia’s online collaborative service enables you to quickly and safely exchange documents with all your internal and external stakeholders. Income statements, balance sheets, legal documents, and other sensitive files can be organized and kept confidential in as many compartmentalized data rooms as you need, all with one affordable account. Grant access to whomever you choose; meanwhile access-rights management and state-of-the-art security keep you in control of each file.

Content additions and changes post immediately, and update notices are automatically emailed to room members. Automatic file-versioning and detailed user-activity reports make it easy to manage data and monitor the communication flow. With ftopia’s solution, you’ll save valuable time and money, increase security and productivity, and reduce risks all at the same time!

Everything you need with one simple solution

  • Access to real-time information around the clock and around the globe from any computer, phone, or other device with an Internet connection
  • Quick internal and external exchanging system for files of any size or type without the need for a dedicated computer to manage them
  • Ease of use with an intuitive interface, file synchronizing features, and the ability to view files directly from Web browsers without downloading them
  • Savings with one affordable and obligation-free account that provides all the data rooms you need without anything to purchase, install, or setup
  • Control over information flow with automatic sorting of multiple-revision documents, user-activity reports, email notifications regarding room content changes, and assignment of level and duration of access to each file for each person
  • Branding capabilities with rooms you can customize by adding company logos and information
  • Safety and confidentiality with state-of-the-art security features including data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure